Invitation

You are invited to participate in the Australasian Association of Bioethics and Health Law (AABHL) conference at Rydges Townsville from the 23rd to the 25th September 2018 as a sponsor.

The meeting is the premier event for Bioethics and Health Law in Australia and the Asia Pacific region.

The Australasian Association of Bioethics and Health Law (AABHL) encourages open discussion and debate on a range of bioethical issues, providing a place where people can ask difficult questions about ideas and practices associated with health and illness, biomedical research and human values.  The association seeks to foster a distinctive Australasian voice in bioethics, and provide opportunities for international engagement through its membership, journal and conferences.

Members come from all the contributing humanities, social science and science disciplines that make up contemporary bioethics.  Many members have cross-disciplinary interests and all seek to broaden the dialogues in which all members of the wider community ultimately have an interest.  The AABHL is a supportive, creative and challenging community that provides a rich source of continuing academic refreshment and renewal.

Conference Manager

Please contact Anna Patterson at Conference Design to discuss supporting the Meeting.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.

Please contact Anna Patterson at Conference Design Pty Ltd to discuss sponsorship opportunities.  All potential sponsors must have the approval of the AABHL Executive Committee prior to any inclusion of a sponsor’s name in any of the publicity.

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

Conference Partner - $10,000 (incl GST)

Becoming a Conference Partner gives your organisation the opportunity to develop an on-going relationship with the meeting delegates and AABHL members. The package is designed to give organisations a strong presence at the meeting and continue the relationship between meetings.

Benefits:

  • Acknowledgement at opening and closing of the conference
  • Logo and acknowledgement as a Conference Partner on all meeting materials including print, PDFs and broadcast emails.
  • Four banners displayed during the meeting: two in the plenary hall and two in the catering area (supplied by sponsor).
  • Four full registrations including social functions.
  • One trade table in a preferred position (subject to the date of booking).
  • Logo, profile & hyperlink on the meeting website.
  • Logo and profile printed in the meeting Handbook
  • One page colour advert in the meeting Handbook
  • Logo displayed on an individual sponsor’s slide.
  • Two satchel inserts.
  • Delegate list.
  • Logo & hyperlink displayed on the Association website.
  • Acknowledgement as a Conference Partner in the Association newsletter (subject to the date of booking).

Plus, choose one of the below packages (subject to the date of booking):

  • Dinner Sponsor
  • Meeting Day Catering Sponsor
  • Name Badge Sponsor
  • Tote Bag / Satchel Sponsor
  • Handbook Program Sponsor
  • Keynote Speaker Sponsor (multiple available)

Gold Sponsor - $4,400 (incl GST)

Gold sponsorship allows you to value-add your exhibition at the meeting by accruing a range of branding and advertising benefits.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as a Gold Sponsor in the opening session.
  • Logo, Profile & hyperlink on the meeting website.
  • Logo printed in the meeting Handbook
  • Half page colour advert in the meeting Handbook
  • One satchel insert.
  • One trade table display for the duration of the meeting.
  • Two full registrations, including social functions.
  • Logo displayed on an individual sponsor slide in the plenary hall.
  • Two pull-up banners in the catering area for the duration of the meeting.
  • Delegate list.

Plus, choose one of the below packages (subject to time of booking):

  • Name Badge Sponsor
  • Tote Bag / Satchel Sponsor
  • Handbook Sponsor
  • Keynote Speaker Sponsor (multiple available).

Silver Sponsor - $2,200 (incl GST)

Silver sponsorship enables your organisation to show its support for AABHL.

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as a Silver Sponsor in the opening session.
  • Logo, Profile & hyperlink on the meeting website.
  • Logo printed in the meeting Handbook
  • One satchel insert.
  • Two full registrations, including social functions.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One pull-up banner in the catering area for the duration of the meeting.
  • One table display for the duration of the meeting
  • Delegate List.

Dinner Sponsor - $3,000 (incl GST)

The Dinner is always the highlight of the meeting. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as Dinner Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Dinner Sponsor during the dinner.
  • Opportunity to address delegates during the dinner (5 minutes).
  • Two pull-up banners displayed in prominent locations during the Dinner.
  • Logo, profile & hyperlink on the meeting website.
  • Logo printed in the meeting Handbook
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One full registration, including social functions.
  • Two additional complimentary tickets to the Dinner.

Keynote Speaker Sponsor - $2,000 (incl GST)

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the meeting.

This opportunity is subject to the approval of the speaker and the committee.

Benefits

  • Logo and acknowledgement as supporting the attendance of the speaker on all meeting materials including print, PDFs and broadcast emails.
  • Logo & hyperlink displayed with the speaker on the meeting website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement their presentation.
  • Logo printed with the speaker in the meeting handbook.
  • Logo & hyperlink displayed with the speaker in the meeting handbook.
  • One pull-up banner in the plenary hall during the presentation (provided by sponsor)

Handbook Sponsor - $1,900 (incl GST)

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the meeting Handbook when they register at the conference.

Benefits:

  • Logo and acknowledgement as Handbook Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Logo on the front cover of the handbook*.
  • Advertisement on the back cover of the handbook (A5).
  • Logo, profile & hyperlink on the meeting website.
  • Logo in the meeting Handbook

Name Badge Sponsor - $1,900 (incl GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits

  • Logo and acknowledgement as Name Badge Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Logo printed on each delegate name badge.
  • Opportunity to supply branded lanyards for delegates (supplied by sponsor)
  • Logo, profile & hyperlink on the meeting website.
  • Logo in the meeting Handbook.

Satchel Sponsor - $1,500 (incl GST)

Each participant will receive a high quality satchel (or compendium) printed with your logo. Your logo is guaranteed to be seen every day during the meeting. The satchel will be selected to ensure delegates keep using it after the meeting. 

Benefits

  • Logo and acknowledgement as Satchel Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Logo printed on each delegate satchel.
  • Logo, profile & hyperlink on the meeting website.
  • Logo in the meeting Handbook
  • Two satchel inserts.

Workshop / Session Sponsor - $1,500 (incl GST)

As a Workshop / Session Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with support of a particular topic or session discussion. This opportunity is subject to the approval of the committee.

Benefits

  • Logo and acknowledgement as sponsor of the workshop or session on all meeting materials including print, PDFs and broadcast emails.
  • Logo & hyperlink displayed on the meeting website.
  • Logo displayed with the workshop/session on the on-line program.
  • Verbal acknowledgement as workshop/session sponsor at the commencement.
  • Logo printed with the workshop/session in the meeting handbook program.
  • One pull-up banner in the workshop/session room (provided by sponsor)

Meeting Day Catering Sponsor - $1,000 (incl GST)

The day catering sponsor will be acknowledged in the Handbook program, on-line program and with signs on the buffet tables.  This package is for the duration of one day of the conference, including morning tea, lunch and afternoon tea of that day.

Benefits

  • Logo & hyperlink displayed with the catering breaks on the on-line program.
  • Logo on signage displayed on catering stations.
  • Logo printed in the meeting Handbook next to the day’s catering.
  • Opportunity to display organisation signage within the catering area (supplied by sponsor)
  • Opportunity to display brochures and flyers at catering stations during that day

Conference Pads &/or Pens

This is a great opportunity to have each delegate using your branded pads and pens to make notes during the sessions.

Requirements

  • Supply approximately 200 branded pads and/or pens.

Advertising Opportunities - Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities

  • Handbook (A5 page) – mono $300
  • Handbook (A5 page) – colour $500
  • Satchel inserts (up to A4 size brochure)* – $300
  • Web ad with hotlink (150×150 tile) on home page – $600

*Promotional / sample product subject to prior approval of committee

Trade Table Display - $1,000 (incl GST)

The trade displays will run for the duration of the meeting with morning tea, afternoon tea and lunch served in the catering and trade display area.

Each display includes:

  • Trestle table with table cloth.
  • Two chairs.
  • Organisation listed on the meeting website.
  • Logo, 50-word profile & hyperlink on the meeting website.
  • One registration (including the welcome but not the dinner)*.
  • Delegate list.

Additional exhibitors registrations and tickets to social functions may be purchased.

Terms and Conditions for Sponsors and Trade

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship packages.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Delegate List
Due to privacy requirements the delegate list will be supplied on at the time of the conference and will include name, organisation and state.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.